This notice is a reminder to the NIH and AHRQ applicants and recipient community that applicants must use FORMS-F application packages for the due dates on or after May 25,2020. For those submitting application packages for due dates on or before May 24, 2020 you need to still use FORMS-E.
Please be aware the FORMS-F for the “most commonly accessed” Parent Announcements are now available. See below:
Be aware there has been several changes when it comes to the proposal submission processes. See below:
If you are submitting a proposal to an external agency, one should use the University’s Cayuse system. Information pertaining to the Cayuse Research Suite can be accessed: https://research.wayne.edu/spa/cayuse. Note all proposals require Sponsored Program Administrations (SPA) approval prior to submission to the funding agency.
They have also issued interim guidance (NOT-OD-19-099) on salary limits for NIH grants and cooperative agreements. The direct salary limitation follows Executive Level II of the Federal Executive pay scale, which is currently $192,300. The Ruth L. Kirschstein National Research Service Award predoctoral and postdoctoral stipend levels and tuition/fee are described in NOT-OD-19-036.
If you need guidance on applying the NIH salary cap in your proposals, here is the website: http://somresearch.med.wayne.edu/pre-award-prep under “Budget” then select “Accounting for the Salary Cap”. If you have any questions, feel free to email RAS@med.wayne.edu
Who has the responsibility for verifying and ensuring “other
support disclosures” in applications to the sponsor is accurate? If you answered-the institution applying for
and receiving the funds, you are correct.
“Other support” is not to be confused with the “research
support” section within the bio-sketch. Refer
to this link https://grants.nih.gov/grants/forms/othersupport.htm
for guidance as to what info the PI is required to provide in an Other Support
as well as samples. Administrators should
work in tandem with the PI to ensure all of the active and pending funding sources
are accurately referenced as Sponsors use the “Other Support” to make sure
there is no budgetary, scientific or commitment overlap. Note there can be serious ramifications for
inaccurately reporting other support information, especially when the sponsor
is federal, since it involves the use of U.S. taxpayer funds. The severity and length of time for noncompliance
determines the type of sanctions received, such as termination of the award. The link for the NIH Extramural Nexus has
been included for further reading on the subject (https://nexus.od.nih.gov/all/2019/07/11/clarifying-long-standing-nih-policies-on-disclosing-other-support/)
Your principal investigator has answered yes on the export
control compliance section in Cayuse.
Did you remember to add Export Control to the Approving Units page? This is an important section that will
protect the university and the researcher from severe criminal and or civil
penalties, because of unintentional noncompliance to federal regulations. Export Control is not a topic that is widely
discussed or thought about when a principal investigator begins writing a
proposal and the administrator starts assembling the application package.
The word “export” will cause many to believe you’re talking
about sending items outside the United States, but this is not the case and it
may also include consulting, training, and speaking at conferences. The code of federal regulations under the
Export Administration Regulations (EAR) defines export as, “an actual shipment
or transmission of items out of the United States”, which also includes
releasing or transferring. Most don’t
consider that something can be exported via auditory, visual, verbal or
electronic means. This is the reason
that our Export Control office exists in order to prevent the innocent
violation of any federal regulations. If
you want to learn more about export compliance click on the link https://research.wayne.edu/integrity/export-control
and take note there is an CITI Export Control Module offered by WSU.
NIH advertises available funding for grant support through
funding opportunity announcements (FOAs). One can search for an announcement
specific to their area of interest/expertise or apply to one of the generic NIH
announcements. FOAs can be accessed
via the federal-wide portal – Grants.Gov or via the NIH Guide for Grants and
Please be sure to read the FOA very carefully as there may
be additional instructions that refer you to select a specific “companion
funding opportunity” within the Parent Announcement. For example, applications that include
clinical trials must be submitted in response to an announcement that allows
clinical trials; the same applies to applications that do not allow clinical
You want to avoid a situation where you’re close to completing the application only to find out the “error” that keeps arising is the result of downloading the wrong application. If you want to know more about “Understanding the Funding Opportunities”, NIH has a website that provides you with some great tips to be aware of.
If you have any questions, don’t hesitate to contact the SOM
Research Administrative Services (RAS) Office via RAS@med.wayne.edu
Please check your budgets! The Office of Personnel
Management has recently released new salary levels for the Executive Pay Scale.
Effective January 6, 2019, the
salary limitation for Executive Level II is $192,300.
If you are awarded with a budget that did not include the
new cap, you’re welcome to rebudget using the new cap within the limitations of
the award, but no new funds will be given by the agency. If you’re in the
process of working on proposals for any upcoming deadlines, now is a great time
to revise those budgets and any associated cost sharing.
There is encouragement from federal sponsors and Wayne State University’s (WSU) Office of Vice President for Research to conduct more team science research. With this movement towards team science, we’re seeing more proposals with other Schools/Colleges/Institutes such as CLAS and Engineering to name a few. Reminder, when building budgets and rosters, the personnel section should include every WSU person working on the project. This allows the participating departments to see what faculty/staff are committed to projects outside of their primary departments. Submitting within 3 – 7 days of the deadline will allow ample time for E-Visions departmental approvals, before moving on to Sponsored Programs as the final approver.
According to the above notice and guidelines the mathematical inequality symbols are included within the acceptable/supported Unicode Character Set. However, it has come to our attention that usage of these particular symbols may delay if not prevent the successful submission of an NIH application. While the use of these symbols will not result in error notices within the University’s Cayuse system, the problem is encountered when the application is routed from Grants.gov to eRA Commons.
when entering text where these symbols may be used it is suggested that their
meaning be written in longhand, i.e.
With a few exceptions (e.g., the National Institutes of
Health and US Department of Energy) most federal agencies are closed as a
result of the government shutdown.
Here are some latest updates for research faculty and
support staff pertaining to the government shutdown:
Faculty members may continue to spend their
grant awards. SPA should be able to continue to bill agencies as per award
requirement. Note however, supplements
and renewals will not be received by the institution. New monies from the federal agencies will not
Pending requests (e.g., approvals to re-budget,
etc) should be placed on hold and discussed with your GCO in SPA.
Existing grant reporting and original reporting deadlines
are still in effect. Although there may be no one at the agency to review these
reports or to answer questions, the PD/PI’s must adhere to their reporting
schedule as stated in the grant award and submit on time
Notice of Awards:
Those SOM/WSU faculty that received a Notice of
Grant Award (NOA) should continue with their project and research. Note
however, agency staff will not be available to assist or help with questions or
Faculty and staff serving on review panels for
an agency that is shut down should not travel during this period and should
consider cancelling their travel plans.
Note, most agencies will not reimburse lost deposits of airfare, etc.
New Grant Submissions:
Funding opportunities through Research.gov, NSF
Fastlane and Grant.gov with posted deadlines remain in effect although
submissions will not be processed until agency operations resume. Again, agency
personnel may not be available to answer questions about grant submissions.