Choose Your Own (Submission) Adventure

With the changes to the NIH resubmission process (if you missed it, check out “A1 Is Not Just A Steak Sauce” from April 23), it is helpful to understand the types of submissions that exist.  To get you started, take a look at some of the federal submission categories below.  If you have questions, please contact us anytime and we’ll walk you through!


Submission Type   Characteristics
New Submissions: Submitted to an agency/sponsor for the first time.
Simultaneous Submissions of a New Application:  Some federal agencies will not review an application submitted simultaneously to another federal agency; some WILL allow simultaneous submissions but each agency must be informed of any others reviewing the application.Each submission to a different agency must be submitted to SPA (via eProp) and must undergo the same reviews as the original application.
Award Transfers for a New Faculty Member: There are two ways to transfer new faculty’s funded projects to WSU:  the entire award may be reissued to WSU, or segments of the award may be transferred to WSU via subaward or subcontract.
Resubmissions (also known as Amended):  If an application is rejected, the PI may use the feedback from reviewers to revise and resubmit the application (agency policies can differ on what is allowed). Note: under the new NIH policies, do not directly state that you are addressing comments from previous reviews if you are submitting a former A1 as an A0!Resubmissions are processed as new applications in eProp.
Continuations (also known as Non-Competing Renewals and Progress Reports): Funds typically awarded one year at a time, based on availability, with the expectation that the entire project will be supported. Some agencies require that the PI submit a new application for each year of the project. These continuation applications are not subject to competitive review beyond the initial application.A note on RPPR: In an attempt to streamline the process for most non-competitive renewals, NIH developed this process for submitting most non-competitive renewals. A PI must have an eRA Commons user name account within the RPPR module of eRA Commons.
Competing Continuations (also known as Renewals): Request for additional funds for a current award to expand the scope of work.Applications for renewal must go through SPA (via eProp).
Competing Supplements (also known as Revisions):  Some federal agencies offer supplements to successful research projects for auxiliary programs (i.e. research experiences for undergraduates).Applications for supplements must be submitted through eProp and approved by SPA.
Collaborative Applications: Employed when investigators at two or more institutions desire to work together on a project, but want to receive separate funding directly from the sponsor (read: no subcontractual relationship). In this case, each collaborator must submit a separate application. The applications, which must have the same title, are linked by a cover letter which accompanies each proposal and asks that they be reviewed as a unit.Federal agencies that allow the submission of collaborative proposals will provide guidelines. Talk to RAS about the best way to submit to SPA through eProp for a collaborative application.
Subaward Applications:  If another institution is preparing an application which includes WSU as a subrecipient, it will need a subaward application from WSU to incorporate in its submission to the prime sponsor.WSU’s subaward applications must undergo the same SPA submission and review process as any other application.

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