Several departments currently have HRSA (Health Resources and Services Administration) funding, and should be aware that there is an upcoming to the log-in procedure for accessing the EHBs:
As of November 21st, 2014 you must use your EMAIL ADDRESS instead of your current EHB usernmame to log in to the system.
The HRSA Contact Center is available to help if are still having difficulty with access: 877-464-4772
Interested in learning more about HRSA funding? Check out the HRSA Open Opportunities. If you have any questions about application criteria, drop us a note; we’re happy to help!
As we draw nearer to the implementation of the Super Circular, our friends at NCURA continue to put out some very helpful vlogs (video logs) on some of the highlighted changes. There is a new rule for indirect cost rate negotiations, in fact, that now allows a one-time, four-year extension on current negotiated rates. This is governed by section 200.414 (linked, for your reading pleasure); you can check out the short NCURA video here:
The possibility of a rate extension theoretically saves universities (and other entities) time and negotiation resources by allowing for the postponement of the process. Of course, the costs associated with the preparation of the proposal for the extension itself are other other consideration factors. What is your opinion on the effect of this change; will it save administrative burden as intended? We’d love to hear your thoughts!
It’s that time of year again: effort reporting and certification is upon us. Wayne State relies upon effort reporting for faculty and staff on grants to confirm that salaries and wages charged to sponsored projects are reasonable for the agreements in place and the actual work performed. Without effort reporting and certification compliance, financial penalties and expenditure disallowances could result.
In order to help navigate the effort certification system, the folks at CLAS put together some very helpful materials:
And for further reading on the process itself, check out SPA’s effort reporting page. If you have any difficulty with the system or figuring out who needs to certify whom, RAS has been there and can offer guidance!
Ah, the “Credential” field in the SF424. This little line has sent many an administrator scrambling at the last second, calling for hasty assigning of eRA Commons log-ins for unregistered key personnel:
Not including the credential/login for Senior/Key Personnel is, after all one of the most generated sources of error in electronic submission. In fact, it is so prevalent that NIH lists it as #3 on their “Ten Checks to Help Avoid Common Errors.” And when a subawardee is also a key person and doesn’t have a login, we set outside instutions to scrambling for IDs as well. But here’s a little secret: your suncontract key person doesn’t necessarily have to have an eRA Commons login to include him/her as a “Senior/Key Person.”
Shock! Scandal! No really, it’s true. On the “Frequently Asked Questions” page for Applying Electronically, NIH states in section I.C.6:
6. For consortium/subawards, do the sub-awardees need to be registered with eRA Commons and Grants.gov?
Sub-awardees are not required to register. However, we do encourage them to be proactive and register to be ready to serve as primary awardees in the future.
That said, you can’t leave the “Credential” field blank if your subaward key person doesn’t have a login; you will still trigger the error and this could prevent your application from being submitted by the deadline. If you find yourself with a subaward key person with no login, the easiest workaround is to enter the person’s first initial and last name in the “Credential” field, so the system does not trigger an error for a blank requirement. If, for instance, you have a subaward to Dr. Sam Samson from the University of Madagascar (many investigators from Madagascar, we have found, do not have eRA Commons log-ins), in his credential field you can enter “SSAMSON”:
Please note that this only applies to subcontracts/subawards; signing officials and the PD/PI(s) must be registered in the NIH eRA Commons in order to submit. And, in the case of multi-project applications, the component leads must also be registered. Give us a shout if you are unclear as to whether you can submit without an agency credential on a certain person; we’re happy to help you troubleshoot!
Our friends in Sponsored Program Administration recently announced adjustments to the fringe benefit rates, based on the amendment to our Federal Rate Agreement. These changes are effective today (10/1/14); here are the highlights, in case you missed them:
- There are now only four fringe rate categories (reduced from the previous six).
- Employee classes are allocated by new role/function definitions.
- The “premium” rate that was previously applied to certain designated funds has been eliminated.
These changes will impact the charges to non-General Fund funds, depending on the categorical mix of employees that are charged to those funds. A schedule showing the “old” and “new” rates by employee class was provided by the Associate Vice President for Fiscal Operations and Controller (Jim Barbret), and is accessible here.
Mr. Barbret has indicated that the Fiscal Operations website will be updated as soon as the updated rate agreement is in hand. Gail Ryan, Assistant Vice President for SPA, has also offered to answer any questions that you may have. And, as always, RAS is here to help as well!