Permission to Land Short

In the season of RPPRs and changing budgets, we thought it might be a nice time to once again mention effort reduction on NIH projects.


Remember, if you are reducing the effort of key personnel on a grant, you need the permission of your NIH program officer if the amount of effort reduced is 25% or more.  The amount reduced is cumulative; that is, the 25% threshold may be reached by the reduction of two or more efforts per individual in successive project periods.  To revisit an example, take Dr. Alpha: he devotes 25% effort to a project, or 3.0 person months. If he reduces his effort by more than 25% of 3.0 months (which is 0.75 months), he needs permission to reduce.


So, if Dr. Alpha reduces his effort in Year 2 by 20% (0.6 months) to 2.4 months, he does not need to request NIH permission. If he reduces his effort again in Year 3 by 10% (0.24 months), he DOES need special permission at that point, because his effort has been reduced from the last approved level by 28%. This is where the “cumulative” term comes into play: once NIH has approved a reduction, all subsequent reductions are measured at 25% of the MOST RECENT approval (as opposed to consistent measurement against the first-year effort levels, if subsequent changes were made). For further details on the 25% thresholds, be sure to read the Section 8 of the NIH Grants Policy Statement. If you need some guidance on calculating your own thresholds, we’re always happy to help!

Built by Association

Managing your citations through MyNCBI can save you a lot of time and searching if you’re using it to build your bibliography.  You can easily associate publications in your constructed bibliography with your funded research, making progress reports and access compliance that much simpler.


To add a publication to your bibliography via PubMed, be sure you are signed in to MyNCBI before you begin your search.  Once you are signed in to MyNCBI and in the PubMed environment, run a search to find your article (“Author Search” is one of the quickest ways to find what you are looking for). Select the citations you want to add to My Bibliography and then click the “Send to” link to expand the drop-down menu. Select the destination “My Bibliography” (a message indicates the number of citations selected to be copied to your bibliography) and click “Add to My Bibliography:”

click image for full view



You will have the option to save these to your “My Bibliography” or “Other Citations” list (or another list you have created).  Most choose to save their own publications to “My Bibliography.”  You’ll see them in your “My Bibliography” when you return to your MyNCBI home page.

click image for full view


If your added citation is not already associated with your award, you can do it manually.  To do so, be sure your “Display” settings are set to view by “Award:”

click image for full view


Choose the publication that needs assignment and the award to which it needs to be assigned; click “Assign Awards”:

click image for full view


You’ll be given the option to choose from more awards. Keep yours checked or choose more and click “Save:”

my awards_1
click image for full view


And you’re done!  If you have any questions on how to build yourself a usable bibliography through MyNCBI, feel free to reach out to RAS.  Having accurate bibliographies will help you if you’re using SciENcv, too!

Proper eProp for RPPR

Sometimes you feel like a nut, sometimes you don’t.


Some of us have been advised to submit an eProp for yearly NIH progress reports (RPPR), documenting the budget for the upcoming year and a screenshot of the RPPR submission.  Others of us have been advised not to do so.  Whatever is an admin to do with all of this conflicting information?  Never fear, it has been made clear (sort of)!  Straight from SPA:


NIH SNAP awards do not require an eProp when the RPPR is completed.
An eProp is required for all non-SNAP NIH awards.


So there you have it!  If you have questions or you’ve been told something different, the Senior Director of Administration or either Associate Director of Proposal and Grant Administration can set the record straight.  Happy reporting!

The Core of the Matter

When you’re explaining your facilities and resources in your “Facilities and Resources,” you know your access for projects but may have a hard time articulating them for proposals.   Lucky for you, WSU-SOM keeps a link list of our core facility descriptions, which was recently updated to include those at Karmanos Cancer Institute.


If you need help figuring out which information to use, we’re here as always to help you sort through!

Your Perspective is No Joke

We enjoy our role as an effective resource for WSU-SOM (and beyond), and we want to make sure it stays that way!  If we’ve partnered with you or lent a helping hand over the past six months, you should have received a request for survey participation via email yesterday afternoon.  If you do not see it and you should, please email us and we’ll be sure to send the link right away.


So tell us how we’re doing! We highly value your input and your anonymous answers will help us evolve with your ever-changing needs.  Minutes to give feedback now could help us to save you hours in the future!