Knowing [Dates] is Half the Battle

How many of your grants are pending closeout?  Do you know which of your PIs have progress reports coming due?  Have you ever been completely surprised by the issuance of a NoGA?  You just may save yourself some frustration with the help of Commons Quick Queries.


Commons Quick Queries helps you to identify –

  • Grants Pending Closeout: Returns a list of NIH  grants due for closeout for the over the last number of days selected (you will need Wayne State’s complete complete IPF number: 9110501).  This list will not include NIH fellowships.  This report does, however, include no-cost extensions, and the date all final reports are due in compliance with the NIH Grants Policy Statement.
  • Commons Registered Organizations: Returns a list of all organizations registered in the eRA Commons (this can be helpful for subcontracting and patterning purposes).
  • Progress Report Search by IPF Number: Returns a list of progress reports that are due within the next 4 months for a selected grantee institution. To find an institution, you must enter the complete IPF number (Wayne State’s is 9110501; note that any record showing as “Yes” to SNAP is actually due on the 15th of the month instead of the 1st as shown in the query results). Notably NOT included: progress reports for Multi-year Funded awards (MYF), which are always due on or before the anniversary of the budget/project period start date of the award and are uploaded as a PDF through the eRA Commons.
  • IPF Number Search: Returns a list of grantee institutions based on a name search (again, helpful for partnering institutions, or if you are a sub on a project that will need a progress report from your portion).
  • Issued Notice of (Grant) Award: Returns a list  of all NoGAs issued in the over the last number of days selected (up to 90), based on the IPF.


These tools will help you stay on top of your (or your department’s) upcoming obligations to the NIH.  If you have any questions about what to do with the information you find, we’re here to help!

Applied [Budget] Transfer

If you’re welcoming a new faculty member to your department, there’s a good chance that you’re welcoming a new project or two as well.  Once you have received the NIH-approved relinquishing statement from the former institution, you’ll need to put together a new budget to satisfy both SPA and the Change of Grantee Organization SF 424.  (On a related note, the NIH made some updates to the SF 424 Application Guide and released it last Friday, July 25, 2014.  Edits are noted in purple.)  When building your transfer budget, these points may be helpful:


  • Your first year budget should match the amount on the approved relinquishing statement.  Any following out years should match the awarded direct costs on the original Notice of Grant Award (NOGA).
  • While direct costs must match the NOGA, indirects are permitted to be generated based on Wayne State University’s applicable F&A rates.  This will change the overall dollar amounts awarded in each year; that’s OK.
  • Modular submission is not permitted for a transfer/change of grantee organization.  HOWEVER, if desired, an award that was submitted as modular during the proposal phase has the option during transfer to complete only the costs for the PD/PI (Section A), and include the remainder of the direct costs under Section F (Other Direct Costs) Item 8, and Section H (Indirect Costs).  Otherwise, a detailed budget should be utilized.


If you’re fortunate enough to be transferring an award to your department, we’re here to help with any questions you may have!  For further details, take a look at the text of PA-14-078.